tender: Within the work frame of execution of the 2026 investment budget of the SWRA, President of the South West Regional Executive Council, the Contracting Authority, hereby launches Consultation for THE CONSTRUCTION OF A PEDAGOGIC BLOCK OF EIGHT (08) CLASSROOMS, FOUR (04) OFFICES AND FOUR (04) TOILETS IN CCAS KUMBA (PHASE I) KUMBA AND GBHS MAMBANDA, KUMBA 3. BY EMERGENCY PROCEDURE
The works comprise notably:
LOT 100 : PRELIMINARY WORKS - STUDIES LOT 200: EARTHWORKS
LOT 300 : FOUNDATION
LOT 400 : MASONARY- ELEVATION LOT 500: ROOF FRAMING AND ROOF COVERING LOT 600 : ELECTRICITY LOT 700: METAL WORKS
LOT 800 : PLUMBING LOT : 900: LANDSCAPING
The estimated cost after preliminary studies One hundred million (100 000 000) FCFA per lot.
1. Lots The works of this tender is constituted in two (02) lots;
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LOTS |
PROJECTS |
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LOT 01 |
THE CONSTRUCTION OF A PEDAGOGIC BLOCK OF EIGHT |
|
LOT 02 |
THE CONSTRUCTION OF A PEDAGOGIC BLOCK OF EIGHT |
Participation is opened to all duly registered Cameroonian enterprises with the necessary technical and financial capacities who are flot under suspension by the authority in charge of public contracts
Works which formed the subject of this invitation to tender shall be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2026 financial year through budget head (imputation)
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The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted online on the COLEPS platform at http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website (www.ARM P.cm) or on any other electronic means of communication indicated by the Project
Owner (to be specified).
The file may be obtained from the same address above as soon as this notice is published against payment of the sum of 100 thousand (100,000) per lot francs CFA, payable at the South West Regional Assembly Treasury. It is equally possible to obtain the soft copy of the file through free download at the above-mentioned addresses. However, the submission of the hard copy or soft copy shall be subject to the payment of the Tender File purchase fees.
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS plytform or any other means of electronical communication indicated by Project Owner flot later than the'30/07 /2026 at 11.00 a.m., local time. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.
N.B : File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 5MB for the Financial offer.
· 15MB for the technical file
The following formats are accepted:
· PDF format for text documents;
· jPEG for images.
The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
N.B. The original of the administrative document should be presented during online opening session.
13. Admissibility of bids
The administrative documents, the technical offer and the financial offer must be placed in separate
envelopes and submitted in a sealed envelope.
The Project Owner will not accept:
Envelopes bearing indications of the tenderer's identity;
Envelopes received after the deadline for submission;
Applications that do not comply with the submission method.
- Envelopes without an indication of the identity of the tender file;
Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shah be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted.
The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is Six (06) Months.
This period runs from the date of notification of the service order to start the work.
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of an amount of Pive hundred thousand (500 000) per lot representing 0.5% of the global amount, valid for thirty (30) days beyond the initial date limit of validity of bids.
The bid bond provide in accordance with the Circular Letter No. 000019/LC/MINMAP of 5th of lune 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication.
The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shall lead to the immediate rejection of the offer. A bid bond submitted but that does flot have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shall flot be accepted.
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS plytform or any other means of electronical communication indicated by Project Owner flot later than the'30/07 /2026 at 11.00 a.m., local time. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.
N.B : File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 5MB for the Financial offer.
· 15MB for the technical file
The following formats are accepted:
· PDF format for text documents;
· jPEG for images.
The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
N.B. The original of the administrative document should be presented during online opening session.
13. Admissibility of bids
The administrative documents, the technical offer and the financial offer must be placed in separate
envelopes and submitted in a sealed envelope.
The Project Owner will not accept:
Envelopes bearing indications of the tenderer's identity;
Envelopes received after the deadline for submission;
Applications that do not comply with the submission method.
- Envelopes without an indication of the identity of the tender file;
Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shah be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted.
The bids shel be opened in a single phase. The administrative, technical and financial bids shah be opened on, the30/07/2026 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board II in the conference hall of the Regional Assembly, in the presence of the bidders or a duly authorized representatives having full knowledge of the file (power of attorney).
Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.
In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shall be rejected.
The eliminatory criteria are the following:
- Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC;
Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond); , False declarations, fraudulent schemes or forged documents;
Failure to comply with 75% essential criteria (75% referring to the qualification threshold of technical bids);
- Featuring on the MI NMAP list of suspended Enterprises.
- Having abandoned projects or had contracts cancelled by the President of the South-West Regional Assembly.
Absence of a quantified unit price in the financial offer;
Company categorisation
ii. Essential criteria
The criteria relating to the qualification of candidates are the following:
- Financial situation
The contract shall be awarded to lowest bidder fulfilling the best technical and financial conditions
Bidders will remain committed to their bids for ninety (90) days from the initial deadiine set for the submission of bids
Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly,