The President of the South West Regional Executive CounciL the Contracting Authority, hereby launches an open national invitatic to tender FOR THE SUPPLY AND INSTALLATION OF 38 SOLAR STREETLIGHTS FROM AMBON, PASSIA THROUGH THE FON'S PALACE TO CATHOLIC CHURCH AGHE, WABANE SUBSIVISION BY EMERGEN( PROCEDURE.
. PREPARATORY WORKS
SUPPLY AND INSTALLATION OF SOLAR EQUIPMENT AND ACCESSORdS'
- CIVIL WORKS
1. preliminary studies is fifty million (50 000 000) FCFA;
Participation is opened to ail duly registered Cameroonian enterprises with the necessary technical an financial capacities who are not under suspension by the authority in charge of public contracta
Works which formed the subject of this invitation to tender shall be financed by the SOUTH WEST RECIONA ASSEMBLY INVESTMENT BUDGET, 2026 financial year through budget head (imputatioi
N°.
The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted online on COLEPS platform at http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website (www.armp.cm) or on any other electronic means of communication indicated by the Project Owner.
The file may be obtained from the same address above as soon as this notice is published against payment of the sum of 50,000 (fifty thousand) francs CFA, payable at the South West Regional Assembly
Treasury. It is equally possible to obtain the electronic version of the Tender File by downloading it free of charge through the addresses indicated above. However, online submission is subject
to the pavivn of Tencler File purchase L'es.
9. The submission is done electronically; the bid should be forwarded by the tenderer on the CQLEPS platform or any other means of electronical communication indicated by Project Owner not latex than1-17-b026 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.
N.B : File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
Ze'D
· 15 MB for the Technical offer;
14.7
· 5MB for the Financial offer. e,
The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shah use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
12. Admissibility of bids
The administrative documents, the technical offer and the financial offer must be submitted inline following the COLEPS requirements.
Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of he bid without any other procedure. A bid bond submitted but not relating to consultation concerned
shah be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted.
The maximum duration provided by the Project Owner for the execution of the works forming the subje of this invitation to tender is three (03) months.
This period runs from the date of notification of the service order to start the work.
Each bidder must include in his administrative documents, a bid bond issued by a first-rate bankir establishment approved by the Ministry in charge of finance and whose list is found in document No. 1 of the Tender File, of an amount of five hundred-thousand (500 000) FCFA Valid for thirty (30) day
beyond the initial date limit of validity of bids. The bid bond should be provided in accordance
with the Circular Letter No. 000019/LC/MINMAP of 5th of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication
The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by
the Minister in charge of Finance to issue bonds for public contracts shah lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned
shah be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted.
9. The submission is done electronically; the bid should be forwarded by the tenderer on the CQLEPS platform or any other means of electronical communication indicated by Project Owner not latex than1-17-b026 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.
N.B : File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
Ze'D
· 15 MB for the Technical offer;
14.7
· 5MB for the Financial offer. e,
The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shah use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
12. Admissibility of bids
The administrative documents, the technical offer and the financial offer must be submitted inline following the COLEPS requirements.
Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of he bid without any other procedure. A bid bond submitted but not relating to consultation concerned
shah be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted.
Thebids shah be opened in a single phase. The administrative, technical and financial bids shah be opened on, the17/07/2026 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board I in the conference hall of the Regional Assembly, in the presence of the bidders or duly authorized representatives
having full knowledge of the file (power of attorney).
Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorised, even in the case of a group of companies.
Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shah be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.N.B. The original of the administrative document should be presented during online opening session
The eliminatory criteria are the following:
Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC; Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond); False declarations, fraudulent schemes or forged documents;
Failure to comply with 75% essential criteria (75% referring to the qualification threshold of technical bids);
Absence of a quantified unit price in the financial offer;
ii. Essential criteria
The criteria relating to the qualification of candidates are the following:
Financial situation of the bidder Reference of the enterprise Personnel Equipment Methodology and planning of execution
15. The jobbing order shah be awarded to lowest bidder fulfilling the technical and financial conditions.
Bidders wili remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids.
Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly