The President of the South West Regional Executive Council, the Contracting Authority, hereby launches an open national invitation to tender FOR THE MAINTENANCE OF ROAD ALONG BOKWANGO-BWASSA-WOTEKE ROAD, BUEA SUB-DIVISION, FAKO DIVISION, SOUTH-WEST REGION BY EMERGENCY PROCEDURE
The works comprise notably:
> SITE INSTALLATION
I> PRELIMINARY WORKS
Ø SERIES 200: EARTH WORKS
> SERIES 300: ENGINEERING STRUCTURES AND DRAINAGE
3. alter preliminary studies is Fifteen million (15 000 000) FCFA
Participation is open to ail duly registered Cameroonian enterprises with the necessarytechnicaI and financial capacities who are not under suspension by the authority in charge of public contracts
Works which formed the subject of this invitation to tender shall be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2026 financial year through budget head (imputation)
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The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice
is published. It can equally be consulted online on the COLEPS platform at http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website
(www.ARMP.cm) or on any other electronic means of communication indicated by the Project Owner (to be specified).
The file may be obtained from the same address above as soon as this notice is published against payment of the sum of fifteen thousand ( 15 000) francs CFA, payable at the South West Regional Assembly Treasury. It is equally possible to obtain the soft copy of the file through free download at the above-mentioned addresses. However, the submission of the hard copy or
soft copy shah be subject to the payment of the Tender File purchase fees.
The submission is done electronically, the hid should be forwarded by the tenderer on the COLEPI platform or any other means of electronical communication indicated by Project Owner not later than the16/07/2026 at 11.00 a.m., local time. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated dead li ne.
N.B : File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 15MB for the technical file
· 5MB for the Financial offer.
The following formats are accepted:
PDF format for text documents;
JPEG for images.
The applicant shah use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is three (03) months. This period runs from the date of notification of the service order ta start the work.
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No.
§ 14 of the Tender File, of an amount of one hundred and fifty thousand (150 000) FCFA, representing
1% of the total amount. Valid for thirty (30) days beyond the initial date litait of validity of bids. The bid bond provide in accordante with the Circular Letter No. 000019/LC/MINMAP of 5th of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and
withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication.
The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shah lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted.
The submission is done electronically, the hid should be forwarded by the tenderer on the COLEPI platform or any other means of electronical communication indicated by Project Owner not later than the16/07/2026 at 11.00 a.m., local time. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated dead li ne.
N.B : File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 15MB for the technical file
· 5MB for the Financial offer.
The following formats are accepted:
PDF format for text documents;
JPEG for images.
The applicant shah use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
The bids shah be opened in a single phase. The administrative, technical and financial bids shah be opened on, the -16/07/2026at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board
11 in the conference hall of the Regional Assembly, in the presence of the bidders or a duly authorized representatives having full knowledge of the file (power of attorney).
Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordante with the provisions of the Special Regulations of the invitation to tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.
N.B. The original of the administrative document should be presented during online opening session
i. Eliminatory criteria
The eliminatory criteria are the following:
Absence of bid bond at the opening of bids and its consignment receipt delivered by the CDEC ;
Failure to submit, beyond the 48 (forty-eight) hours deadline alter the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond); False declarations, fraudulent schemes or forged documents;
Absence of an attestation/receipt of categorisation issued by the ministry in charge of public contracts;
Absence of a quantified unit price in the financial offer
ii. Essential criteria
The criteria relating to the qualification of candidates are the following:
- Financial situation- Company categorisation
The contract shah be awarded to lowest bidder fulfilling the technical and financial conditions.
Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids
Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly