The President of the South West Regional Executive Council, the Contracting Authority, hereby launches an open national invitation to tender FOR THE CONSTRUCTION OF A PERMANENT CULVERT OVER RIVER RIKONE BETWEEN META NGOLO AND NDIBA VILLAGES IN NDIAN DIVISIONBY EMERGENCY PROCEDURE

The works comprise notably:

Preliminary works;

Ø  Earth works;

D Engineering structure

The estimated cost alter preliminary studies is thirty million (30 000 000) FCFA

4.        Participation is open to all duly registered Cameroonian enterprises with the necessary technical and financial capacities who are not under suspension by the authority in charge of public contracts

Works which formed the subject of this invitation to tender shall be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2026 financial year through budget head (imputation)

N°.

The file may be consulted during working hours at cabinet of the President of Regional Executive

Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted online on the COLEPS platform at http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website

(www.ARMP.cm) or on any other electronic means of communication indicated by the Project Owner (to be specified).

The file may be obtained from the same address above as soon as this notice is published against

payment of the sum of thirty thousand (30 000) francs CFA, payable at the South West Regional Assembly Treasury. It is equally possible to obtain the soft copy of the file through free download at the above-mentioned addresses. However, the submission of the hard copy or soft copy shall be subject to the payment of the Tender File purchase fees.

The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS

platform or any other means of electronical communication indicated by Project Owner not later than the t                  at 11.00 a.m., local time. A backup copy of the bid registered on USB key or CD/DVD should
be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B : File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:

·                       5 MB for the Administrative file;

·                       5MB for the Financial offer.

·                       15MB for the technical file

The following formats are accepted:

·                       PDF format for text documents;

·                       JPEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be transmitted

according to the sizes indicated above.

13.       Admissibility of bids

The administrative documents and the financial offer must be submitted online following the

COLEPS modalities.

Any incomplete offer in accordante with the prescriptions of the Tender File shah be

declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts

or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating

to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted.

The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is three (03) months. This period runs from the date of notification of the service order te start the work.

The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shall lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted.

The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS

platform or any other means of electronical communication indicated by Project Owner not later than the t                  at 11.00 a.m., local time. A backup copy of the bid registered on USB key or CD/DVD should
be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B : File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:

·                       5 MB for the Administrative file;

·                       5MB for the Financial offer.

·                       15MB for the technical file

The following formats are accepted:

·                       PDF format for text documents;

·                       JPEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be transmitted

according to the sizes indicated above.

13.       Admissibility of bids

The administrative documents and the financial offer must be submitted online following the

COLEPS modalities.

Any incomplete offer in accordante with the prescriptions of the Tender File shah be

declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts

or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating

to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shah not be accepted.

II in the conference hall of the Regional Assembly, in the presence of the bidders or a duly authorized representatives having full knowledge of the file (power of attorney).

Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.

N.B. The original of the administrative document should be presented during online opening session. 

1s Stage : verification of the presence and conformity of each administrative document ;

2 na Stage : Evaluation of the technical bids ;

3 rd Stage: Analyses of the financial bids.

The eliminatory criteria are the following:

Absence of bid bond at the opening of bids and its consignment receipt delivered by the CDEC ;

Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond); False declarations, fraudulent schemes or forged documents;

Absence of an attestation/receipt of categorisation issued by the authority in charge of public contracts

Absence of a quantified unit price in the financial offer ii. Essential criteria

The criteria relating to the qualification of candidates are the following:

-     Financial situation
Company categorisation

The jobbing order shall be awarded to lowest bidder fulfilling the technicai and financial conditions

Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly,