The President of the South West Regional Executive Council, the Contracting Authority, hereby launches an open national invitation to tender FOR THE CONSTRUCTION OF A SOLAR-POWERED BOREHOLE EACH WITH OVERHEAD TANKS IN SOME LOCALITIES IN FAKO DIVISION OF THE SOUTH WEST REGION IN FOUR (04) LOTS

The works comprise notably:

·                   Preliminary works;

·                   Drilling works;

·         Design-Cleaning and Development-Pumping test;

·         Superstructure (supply of 5000L tank, tower 7m high, 4*4 fence)

·                   installation Solar panel & solar pump;

·                   distribution network (stand taps)

·                   Maintenance System.

The works of this tender are constituted in Four (04) lots as thus;

Participation is opened to ail duly registered Cameroonian enterprises with the necessary technical and financial capacities who are not under suspension by the authority in charge of public contracts

Works which formed the subject of this invitation to tender shall be financed by the SOUTH WEST REG1ONAL ASSEMBLY INVESTMENT BUDGET, 2026 financial year through budget head (imputation)

http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website (www.armp.cm) or on any other electronic means of communication indicated by the Project Owner.

The bard copy of the file may be obtained at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published against payment of a non-refundable sum of 40,000 (forty thousand) francs CFA, payable at the South West Regional Assembly Treasury. It is equally possible to obtain the electronic version of the Tender File by downloading it free of charge through the addresses indicated above. However, online submission is subject to the payment of Tender File purchase fees.

The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platfo m or any other means of electronical communication indicated by Project Owner flot later than 14/07 /2026 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B: File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:

·         5 MB for the Administrative file;

·         15 MB for the Technical offer;

·         5MB for the Financial offer. The following formats are accepted:

·      PDF format for text documents;

·      JPEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is three (03) months per lot.

This period runs from the date of notification of the service order to start the work.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of an amount of two hundred and ten thousand (200 000) per lot, valid for thirty (30) days beyond the initial date limit of validity of bids.

The bid bond shall be provided in accordance with the Circular Letter No. 000019/LC/MINMAP of 5th of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication.

The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shall lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerne d shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shail net be accepted

The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platfo m or any other means of electronical communication indicated by Project Owner flot later than 14/07/2026 at 10am prompt. A backup copy of the bid registered on USB key or CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.

N.B: File size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:

·         5 MB for the Administrative file;

·         15 MB for the Technical offer;

·         5MB for the Financial offer. The following formats are accepted:

·      PDF format for text documents;

·      JPEG for images.

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

The bids shall be opened in a single phase. The administrative, technical and financial bids shall be opened on, thE14/07/2026 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board in the conference hall of the Regional Assembly, in the presence of the bidders or duly authorized representatives having full knowledge of the file (power of attorney).

Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorised, even in the case of a group of companies.

Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shah be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.

In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shah be rejected.

N.B. The original of the administrative document should be presented during online opening session.

Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC ;

Failure to submit, beyond the 48 (forty-eight) hours deadline after the openin_g of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond)_; False declarations, fraudulent schemes or forged documents_;

Failure to comply with 75% essential criteria (75% referring to the qualification threshold of technical bids)_;

Absence of the sworn statement for not having abandoned contracts during the last three years in the South West re_gion_;

Absence of a _quantified unit price in the financial offer_;

ii. Essential criteria

The criteria relatin_g to the qualification of candidates are the following:

-        Financial situation

-        Experience

-        Personnel

-        Equipment

Certificate of categorization if available methodolo_gy and planning of execution

 The jobbing order shall be awarded to lowest bidder fulfilling the technical and financial conditions.

Bidders will remain committed to their bids for ninety (90) days from the initial deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly,