Within the framework of 2026 Public Investment Budget, The Governor of the North-West Region, Delegated Contracting Authority, hereby launches an Opened National Invitation to Tender for the EXTENSION OF THREE PHASE ELECTRICITY NETWORK TO MBUNG QUARTER, BAMENDA III SUBDIVISION MEZAM DIVISION OF THE NORTH WEST REGION, By Emergency Procedure

Work to be done consists of:

• Construction of 1.330km 3-phase MV (54.6 mm²) Line
•  Construction of 0.598km 3-phase MV/LV Line
•  Construction of 2.840Km 3x70 mm² +1NP+2EP LV line
• Supplying of a three phase H61-160KVA 30KV/B2 MV Transformer
• Excavation of holes on normal and rocky soil.
• Supply and planting of Galvanized steel 12m poles
• Supply and planting of 12m Concrete poles
• Supply and planting of 11m concrete poles
• Supply and planting of 9m wooden poles

Stringing of LV line 3x70 mm² +1NP+2EP preassembled aluminum cable

The estimated cost after preliminary studies is 62 761 429 FCFA (sixty-two million seven hundred and

        sixty-one thousand four hundred and twenty-nine FCFA).

Lot: This project is in a single lot as shown below:

         Participation to this Invitation to tender is opened under the same conditions to all Cameroonian companies and business persons that have proven experience in the field of Electrification and provided they are in compliance with the Cameroonian laws and are duly categorised

         Works which form the subject of this Invitation to Tender shall be financed by: PPRD

        NW/SW BUDGET - 2026

         The tender documents are available for consultation at the North West Governor’s office during working hours. ROOM 108. TELL: 233361941/652582344 as soon as the notice is published.

         It can equally be consulted online on COLEPS platform at www.marchepublic.cm

The file may be obtained from the Governor’s office room 108, Tel 233361941/652582344 upon presentation of a receipt showing payment of a non-refundable sum of Seventy three thousand four hundred (73 400) CFA Francs payable at a public treasury representing the cost of purchasing the tender file. The original copy of this receipt shall be included in the bidder’s documents. On procuring the tender documents (DAO), bidders shall be duly registered with their full addresses indicating: P.O. Box; Fax; and Telephone numbers. It is equally possible to obtain the electronic version of the Tender file by downloading it through the above indicated address

       The method of submission shall be online and each offer should be drafted in English or French.

The Tender must be submitted by the Tenderer on the COLEPS Platform not later than ___/___/2026 at 11:00am local time. A backup copy of the Tender saved in a USB key or a CD/DVD must be sent in a sealed envelope with a clear and legible indication “backup copy” within the time limit and should carry the inscription :

File Size and Format:

The maximum size of the documents that will be uploaded on the platform and constituting the bidder’s offer shall be;

-         5Mb for Administrative offers;

-         15Mb for the Technical offers;

-         5Mb for the financial offers.

     -Supported formats shall include:

-         PDF formats for texts documents ;

-         JPEG formats for images.

The Tenderer shall use a compression software to reduce the size of the file to be submitted.

NB the original of the BIDs should be presented during the online opening session.

The sealed pack (Backup copy of the bid) shall bear the following inscriptions:

<< OPENED NATIONAL INVITATION TO TENDER N° ____/ONIT/GOV-NWR/NWRTB/2026 _/___/2026 FOR THE EXTENTION OF ELECTRICITY NETWORK WITH A THREE PHASE TRANSFORMER MBUNG QUARTER IN BAMENDA III, MEZAM DIVISION, NORTH WEST REGION,

BY EMERGENCY PROCEDURE>>

                           “To be opened only during the bid-opening session

        The maximum deadline provided by the Delegated Contracting Authority for the execution of the works forming the subject of this Invitation to Tender is ninety (90) days.

The bidder must include in his administrative documents, a bid bond in line with the prescription of CDEC that respects the model of this tender file, issued by a banking establishment approved by the Ministry in charge of Finance at an amount of one million two hundred and fifty-five thousand two hundred and thirty (1 255 230) CFA francs. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided. The validity period for the Bid Bond shall be 30 days.

      At the risk of being rejected, all documents shall be originals or certified true copies by the authorized issuing service or administrative authorities (Senior Divisional Officers, Divisional Officers) presented in accordance with the Special Regulations of this invitation to tender. None of these should be more than three (3) months old as from the date of submission of offers, without double certification and not falsified. These shall be separated by coloured separators from each other. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared inadmissible.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity.

The bids shall be opened in a single phase. Online the opening of the administrative documents, the Technical and Financial offers will take place on the __/__/2026 at 12:00 noon local time, in the conference hall of the regional Tenders’ Board, by its competent Members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

1.      Absence or non-conformity of an element in the administrative file;

2.      Deadline for delivery higher than prescribed;

3.      False declaration or falsified documents;

4.      Absence or insufficient bid bond;

5.      Incomplete financial file;

6.      Change of quantity or unit;

7.      Non respect of 75% of essential criteria;

8.      Company Suspended by MINMAP in 2025;

9.      Average annual turnover of at least the tendering amount (Average annual turnover calculated total certified payments received for contracts in progress or completed, within the last five (5) years (from 2021). This should be justified by copies of past contracts (completed or ongoing). Final reception minutes for all completed contracts before 2026 and provisional reception minutes for contracts completed in 2025 should be presented.

10.  Failure to provide a backup copy of offers saved in a USB key or a CD/DVD on time;

11.  Failure to comply with the format of file type and size for online submission;

12.  Failure to present a CDEC receipt or proof of deposit of the amount of the bid bond requested into the Deposit and Guarantee Fund.

13.  Failure to present a certificate of categorization or receipt of deposit of file for categorisation of the enterprise in the “Electrification and General Equipment” sub-sector of activities.

2. Essential criteria

1-    General presentation of the Tender Files;

2-    Financial capacity;

3-    References of the company in similar achievements;

4-    Quality of the personnel; 

5-    Technical organization of the works;

6-    Safety measures on the site;

7-    Logistics;

8-    Attestation of site visit duly signed by the bidder and report of site visit with three pictures;

9-    Special Technical Clauses initialed in all the pages;

10- Special Administrative Clauses completed and initialed in all the pages.

15- Technical Evaluation.

The evaluation of these criteria would be done on a purely binary system: positive (YES) or negative (NO). Any negative response (NO) during the examination of the elimination criteria shall lead to the disqualification of the offer. Concerning the essential criteria, a minimum of six (06) on seven (07) positive responses would be needed for a bid to be retained for the financial evaluation.

16- Financial Evaluation.

 Only the prices of Bidders retained after the examination of the elimination and essential criteria shall be considered during this financial evaluation. Only the prices of the Unit Price List expressed in letters shall prevail over those in figures.

17. Administrative Documents.

The required administrative documents should be, under penalty of being rejected; only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender. They must obligatorily be not older than Three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest realistic bid and technical quality. (See article 33 of the public contracts code)

Bidders will remain committed to their bids which shall be valid for a period of ninety (90) days with effect from the deadline for the submission.

Complementary technical information may be obtained during working hours from the Governor’s office for the North West Region in Bamenda room 108, TEL: 233361941/652582344