Within the framework of 2026 Public Investment Budget of MINDDEVEL, the Mayor of Buea Council, Contracting Authority, hereby launches an Open National Invitation to tender BY EMERGENCY PROCEDURE N°: 003/ONIT/BUEA COUNCIL/BCTB/2026 OF 25/03/2026 for the Construction of a Civil Status and Ceremonial Event Center at the New Council Premises phase II

The works comprise the output of the studies, face works, metal work, electricity, painting, etc.

The estimated cost after preliminary studies is as follows:

The work is in a one (01) Lot as follows: Construction of a Civil Status and Ceremonial Event Center at the New Council Premises phase II

Participation is open to duly legalized Cameroonian enterprises or companies that fulfill the requirements of this invitation to tender.

Submission method

The mode of submission selected for this consultation is online. Worthy of note, the bidder must submit an original hard copy (one) of each bid (administrative, technical and financial) with the contracting authority through the project and development office of the council, Room 213

Works which form the subject of this open invitation to tender shall be financed by Public Investment Budget of the 2026 financial year,

Interested eligible bidders may obtain further information during working hours as from the date of publishing of this tender notice, at the project and Development Unit of the Buea Council, Room 213 Tel: +237 677 618 917

The complete tender file may be obtained from the COLEPS platform as soon as this notice is published against a payment of a non-refundable sum of One hundred thousand (100,000) FCFA payable at the Buea Council Treasury

Each bid drafted in English or French shall be submitted online using the COLEPS platform not later than 15/04/2026 at 11:30a.m

The offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB key must be sent in a sealed envelope with the clear and legible indication "backup copy", in addition to the above mention within the time limits.

NB: The enterprise is required to submit after the online deposit back up copy inside a USB drive and the original Hard copies of the respective envelopes (the bidder must submit an original hard copy (one) of each bid (administrative, technical and financial) with the contracting authority through the project and development office of the council, Room 213)

The offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB key must be sent in a sealed envelope with the clear and legible indication "backup copy", in addition to the above mention within the time limits.

N.B.: File size and format, the maximum sizes of the documents that will transit on the platform and constitute the bidder's offer are as follows:

• 5 MB for the Administrative file;

• 15 MB for the Technical Offer;

• 5 MB for the Financial Offer.

The accepted formats are as follows:

• PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with the sizes indicated above.

NB: Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by CDEC. Failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted. (If copy of the bid bond is not on the COLEPS platform)

The maximum execution deadline provided for by the Contracting Authority shall be: Four (04) months

Each bidder must include in his administrative documents, a bid bond issued by deposit and consignment fund Yaounde of an amount of (see table below) and valid for thirty (30) days beyond the initial date limit of validity of bids

The bid bond provided in accordance with the Circular Letter No. 000019/LC/MINMAP of 5^th of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts.

The absence of the bid bond issued by CDEC shall lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shall not be accepted (if the there is no copy in the COLEPS platform)

The administrative documents, the technical offer and the financial offer shall be submitted separately in the COLEPS Website

Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted (If copy of the bid bond is not on the COLEPS platform)

The bids shall be opened in a single (01) phase on the 15/04/2026 at 12:30pm local time by the Buea Council Internal Tender Board in Room 106 Buea Council Chambers.

Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorised, even in the case of a group of companies.

The required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.

In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shall be rejected.

Any bid not meeting with the requirements of the Tender File will be declared inadmissible.

A.      ELIMINATORY CRITERIA

The eliminatory criteria are identified as follows:

• Absence of bid bond at the opening of bids with its consignment receipt delivered by the CDEC ;
• Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond);
• False declarations, fraudulent schemes or forged documents;
• Failure to comply with 70% essential criteria (70% referring to the qualification threshold of technical bids)
• False statement or falsified documents in the Tender Files;
• Omission in the financial offer of a quantified unit price
• Presence on MINMAP’s list of Enterprises which abandoned the execution of contracts;

B. ESSENTIAL CRITERIA:

            The criteria relating to the qualification of candidates could indicatively be the following:

 The evaluation of the technical offers will be made according to the binary notation (Yes/No) on the basis of the essential points above in accordance with the RPAO, with a threshold of 70% for all the essential criteria taken into account.

The contract shall be awarded to the bidder with the least evaluated financial offer having the satisfied the threshold score in the technical and administrative files which are in conformity with the tender document/file.

Bidders will remain committed to their bids for Ninety days (90) days from the initial deadline set for the submission of bids.

Complementary information may be obtained during working hours from the office of the Project Development Unit Room 213, Buea Council, Tel. +237 677 618 917.

FIGHT AGAINST CORRUPTION AND MALPRACTICES

For any denunciation of corruption attempt practices, facts or acts, please call the National Anti-Corruption Commission (NACC) on 1517, the Authority in charge of Public Contracts (MINMAP) (SMS or call) on (+237) 673 20 57 25 and 699 37 07 48.