Within the framework of the 2026 Public Investment Budget, the Mayor of Batibo Council, Project Owner, on behalf of the Republic of Cameroon, hereby launches an Open National Invitation to tender, for the Extension of electricity to Atangha and Gundege quarters, Batibo Subdivision, Momo Division of the North-West Region. It is a one lot call for tender

Works comprise especially:

ü  Construction of a MV/LV mixed three phase line with existing 3x34.4mm² Almelec and 3x70mm²+1NP+2EP Aluminum cables covering a distance of 1,200m;

ü  construction of a three-phase transformation substation equipped with H61-160KVA 30KV/B2 transformer;  

ü  Construction of three phase LV line with 3x70 mm² +1NP+2EP preassembled aluminum cable and covering a distance of 1,200m;

ü  The Sundry expenses will consist of Clearing and pruning 7m width on each side of the network, Transportation of wooden poles, materials and workers.

The estimated cost of the operation following preliminary studies is forty million (40,000,000) FCFA.

Participation in this invitation to tender is restricted to all Cameroonian companies and business enterprises selected within the framework of a categorisation concerned that are in compliance with the Cameroon laws.

The works under this invitation to tender shall be financed by Public Investment Budget MINEE 2026 financial year(s), budget head N^o

The hard copy of the file may be consulted free of charge during working hours in the services of the Project Owner at BATIBO Council (SIGAMP service), P.O. Box, telephone, fax, e-mail) as soon as this notice is published. It may equally be consulted online on the COLEPS platform at the following addresses: http://www.marchespublics.cm and http://www.publiccontracts.cm on the ARMP website (www.armp.cm).

The hard copy version of the file may be obtained from Batibo Council Office Secretariat SIGAMP service, P.O. Box, telephone, e-mail)] as soon as this notice is published against payment of a non-refundable sum of sixty-six thousand (66,000) CFA Francs in accordance with the regulations in force, payable at the CAS- ARMP Special Account.

It is equally possible to obtain the electronic version of the Tender File by downloading it free of charge through the addresses indicated above. However, online submission is subject to the payment of Tender File purchase fees

Each offer drafted in English or French in seven (07) copies including the original and six (06) copies marked as such, should reach the Batibo Council Office Secretariat not later than 20/03/2026 at 10:00 noon local time and should carry the inscription:

<< OPEN NATIONAL INVITATION TO TENDER IN EMMERGENCY PROCEDURE  

N°06/ONIT/BATIBOCOUNCIL/BCITB/2026 OF 26/02/2026 FOR THE EXTENSION OF ELECTRICITY TO ATANGHA AND GUNDEGE QUARTERS, BATIBO SUBDIVISION, MOMO DIVISION OF THE NORTH-WEST REGION.>>

                           “To be opened only during the bid-opening session

The maximum time frame provided for by the Project Owner for the execution of works subject of this invitation to tender is four (04) calendar months for each lot. This time frame shall run from the date of notification of the administrative order to commence the services.

Each bidder must include in his administrative documents, a hand-endorsed bid bond, issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts and whose list appears in document 14 of the Tender File (TF), of an amount of eight hundred thousand (800,000) CFA francs. It is not more than 2 % of the estimated cost of the contract all taxes inclusive (ATI), in accordance with the Order in force] and valid up to thirty (30) days beyond the initial date limit of the validity of bids. ’The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shall cause the immediate rejection of the offer.  A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shall not be accepted.

The administrative documents, the technical offer and the financial offer must be placed in separate envelopes and submitted in a sealed envelope.

·         The Project Owner shall not accept:

·         Bids bearing information on the identity of the tenderers;

·         Bids submitted after the closing date and time for submission of bids;

·         Bids non-compliant with the bidding method;

·         Envelopes without indication on the identity of the Invitation to Tender;

·         Failure to comply with the number of copies specified in the RPAO or offer in copies only;

Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of Finance to issue bonds for public contracts or the failure to comply with the model documents of the Tender File shall lead automatically to the rejection of the bid without any other procedure.  A bid bond submitted but not relating to the consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted.

The bids shall be opened in single phase and shall take place on 20/03/2026 at 11:00 am local time by the Project Owner Tenders Board in the conference hall of the BATIBO Council. Only tenderers may attend this opening session or be represented by a person of their choice, duly authorised, even in case of a group of enterprises.

Under pain of being rejected, the required administrative documents must be submitted in originals or true copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations Governing the Invitation to Tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.

In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a forty-eight (48) hours deadline granted by the Board, the file shall be rejected.

1.  Evaluation criteria

The bids shall be evaluated according to the main criteria as follows:

2.  Eliminatory criteria

The eliminatory criteria include:

·         Absence of bid bond at the opening of bids;

·         Failure to submit, beyond the forty-eight (48) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond);  

·         False declarations, fraudulent schemes or forged documents;

·         Failure to comply with 36/48 essential criteria referring to the qualification threshold of technical bids;

·         Absence of the sworn statement for not having abandoned contracts during the last three years;

·         Failure to comply with bids file format;

·         Absence of a quantified unit price in the financial offer;

·         Absence of grading(categorisation) certificate if applicable;

·         Absence of an element in the financial offer (submission, BPU, DQE);

·         Absence of integrity charter dated and signed;

·         Absence of the dated and signed commitment statement to comply with environmental and social clauses.

NB: Depending on the specificity of the service, other relevant criteria may be added when drafting the Tender File

3.  Essential criteria

The essential criteria for the qualification of bidders shall focus especially on:

·         Presentation of bid;

·         Bidder’s references;

·         Financial capacity; (Access to a line of credit or other financial resources, turnover, certificate of financial solvency);

·         Personnel qualification and experience;

·         Logistics means,

·         Methodology.  

This evaluation will be done in a binary way (yes) or (no) with an acceptable minimum of 36/48 (75%) of the essential criteria taken in account.

The Project Owner shall award the contract to the bidder whose bid meets the required technical and financial qualification criteria and whose offer was evaluated as the lowest by including as the case may be, the rebates proposed. The maximum number of lots a candidate may be awarded is one.

Bidders shall remain committed to their bids for 90 days from the initial deadline set for the submission of bids.

A candidate may tender for one or several lots, but cannot be awarded more than one lots.

Additional information may be obtained during working hours from BATIBO Council (SIGAMP service), P.O Box, telephone, fax, e-mail or online on the COLEPS platform via http://www.marchespublics.cm and http://www.publiccontracts.cm.

For any denunciation of corruption attempt practices, facts or acts, please call the National Anti-Corruption Commission (NACC) on 1517, the Authority in charge of Public Contracts (MINMAP)

 For information call Tel.: Phone: (237) 679204915/677980303

 Email: batiboruralcouncil@gmail.com  Website: www.batibocouncil.org