Within the framework of 2025 Public Investment Budget, the MAYOR of BAMENDA II Council; Project Owner and Contracting Authority hereby launches an Open National Invitation to tender FOR THE CONSTRUCTION OF A COMMUNITY HALL IN MANKON IN BAMENDA II COUNCL AREA, MEZAM DIVISION OF THE NORTH WEST REGION.

Work to be done consists of

Ø  Preparatory works

Ø  Earth works

Ø  Foundation

Ø  Masonry elevation

Ø  Carpentry-roof works

Ø  Electricity

Ø  Painting

VDR drainage

The estimated cost after preliminary studies is 23 000 000(Twenty three millions) CFA Francs

Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws

Works which form the subject of this invitation to tender shall be financed by the 2025 Public Investment Budget of the Ministry of Agriculture and Rural Development

The file may be consulted during working hours at Bamenda II Council, SIGAMP OFFICE Telephone N0 237 676244462, as soon as this notice is published, or on the COLEPS platform at the following addresses: http://www.marchespublics.cm OR http://www.publiccontracts.cm and on the ARMP website (www.armp.cm) against payment of the sum of 40,000 CFA 

The file may be obtained from Bamenda II Council, SIGAMP OFFICE Telephone N0 237 676244462 as soon as this notice is published against payment of the sum of 10,000 CFA francs (Ten thousand Francs CFA), payable at a Bamenda II Municipal Treasury, representing the cost of purchasing the Tender File. It may equally be consulted online on the COLEPS platform at the following addresses: http://www.marchespublics.cm OR http://www.publiccontracts.cm and on the ARMP website (www.armp.cm) against payment of the sum of 40,000 CFA francs

For submission online : The bid must be submitted by the bidder on the COLEPS platform latest on   03/06/2025 at 10.am local time. A back-up copy of the tender recorded on a USB key or CD/DVD must be sent in a sealed envelope with the clear and legible indication “back-up copy”, in addition to the above mentioned indication, within the deadline set.

File size and format 

For online submission, the maximum sizes of the documents that will transit on the platform and constitute the tenderer’s offer are the following:

Ø  5 MB for the Administrative file;

Ø  15 MB for the Technical Offer;

Ø  5 MB for the Financial Offer. 

  The following formats are accepted:

·         PDF format for text documents and

·         JPEG for images.

The applicant shall make sure that he or she uses compressing software to possibly reduce the size of the files to be transmitted.

The maximum deadline provided by the Contracting Authority for the execution of the works forming the subject of this invitation to tender is three (03) calendar months

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No.12 of the Tender File, of an amount of 460 000 CFA (four Hundred and sixty thousand) CFA Francs, valid for thirty (30) days beyond the date of validity of bids As per article 90 (9) of the Public contract Code (Decree No. 2018/366 OF 20 June 2018), certified cheques or bank cheques are acceptable in the place of bid bond.

        Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of LAUNCHING OF THE TENDERS or may be established after the signature of the tender notice

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. .

The bids shall be opened on the 04/06/2025

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

·         Outright elimination during the opening session of the bids

1.    Absence of the bid bond or insufficient bid bond

2.    Bids not submitted online

·         Elimination during the evaluation of bids by the ad hoc committee

3.    Absence or non-conformity of an element in the administrative file;

4.    Deadline for delivery higher than prescribed;

5.    False declaration or falsified documents;

6.    A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;

7.    Incomplete financial file;

8.    Change of quantity or unit of the Tender file in the financial bid;

9.    Non respect of 75%of essential criteria;

During the opening session of the bids if a document of the administrative bid is absent or noncompliant, the bidder will be given forty eight (48) hours to produce or replace the said document else it will be eliminated during the evaluation of the bids. No such document will be accepted after this deadline.

2. Essential criteria

1-    General presentation of the tender files;

2-    Financial capacity;

3-    References of the company in  similar achievements;

4-    Quality of the personnel; 

5-    Technical organization of the works;

6-    Safety measures on the site;

7-    Logistics;

8-    Attestation and report of site visit;

9-    Special Technical Clauses initialed in all the pages;

10- Special Administrative Clauses completed and initialed in all the pages.

These essential criteria are subject to lower limits, the details of which are spelled out in the Special Regulations of the invitation to tender

This evaluation will be done in a purely binary method with a positive (yes) or negative (no) with an acceptable minimum of 75% of the essential criteria taken into account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest reasonable amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75%of the essential criteria.

 Pursuant to justification by bidder, unconvincing abnormally low costing will not be accepted spelled out in the Special Regulations of the invitation to tender of this consultation.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours from Bamenda II Council, SIGAMP OFFICE Telephone N⁰ 237 676244462 (or online on the COLEPS platform via http://www.marchespublics.cm or http://www.publiccontracts.cm