Within the framework of the execution of the 2026 Budget of the OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR, NORTH-WEST REGION, THE PUBLIC INDEPENDENT CONCILIATOR, (Contracting Authority), hereby launches, an Open National Invitation to Tender N°. 004/ONIT/OPIC/PIC/ITB/2025 OF 17 April 2025 FOR THE PROVISION OF PERSONNEL MEDICAL INSURANCE COVERAGE FOR THE OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR, NORTH-WEST REGION.

The services of this contract comprise notably: THE PROVISION OF PERSONNEL MEDICAL INSURANCE COVERAGE FOR THE OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR, NORTH-WEST REGION. The description of these services is detailed in the Terms of Reference of the Tender File.

The estimated cost after preliminary studies is 25,000,000 (twenty-five million) FCFA all taxes inclusive.

The project is in a single lot

Participation in this invitation to tender is reserved for Insurance Companies registered in Cameroon, fulfilling the conditions provided for by regulations in force in Member States of the Inter-African Insurance Market (CIMA).

The services which form the subject of this invitation to tender shall be financed by the 2026 budget of the Office of the PUBLIC INDEPENDENT CONCILIATOR, NORTH-WEST REGION.

The file may be consulted during working hours at the Secretariat of the Office of the Public Independent Conciliator, North West Region (Tel N° 620 31 88 82) as soon as this notice is published or on the Cameroon On-line E-Procurement System (COLEPS), https://www.marchespublics.cm/ and https://www.armp.cm/ as soon as this notice is published

The file may be obtained from Office of the Public Independent Conciliator, North West Region as soon as this notice is published upon presentation of a non-refundable treasury receipt of forty-two thousand (42,000) Francs CFA bearing the name of the company, representing the cost of purchasing the tender file or online using the address https://www.marchespublics.cm/ and https://www.armp.cm/.

Each original bid drafted in English or French should reach the Office of the Public Independent Conciliator of the North-West Region through the Cameroon On-line E-Procurement System (COLEPS), https://www.marchespublics.cm/ not later than Friday,  09 MAY 2025 at 10:00 A.M and a backup copy of the tender saved in a USB key or a CD/DVD must be sent in a sealed envelope with a clear and legible indication “backup copy” within time frame bearing the label:

OPEN NATIONAL INVITATION TO TENDER

N°. 004 ONIT/OPIC/PIC/ITB/2025 OF 17 April 2025 FOR THE PROVISION OF PERSONNEL MEDICAL INSURANCE COVERAGE TO THE OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR, NORTH-WEST REGION

“To be opened only during the bid-opening session”

The maximum size of the documents that will be uploaded on the platform and constituting the bidder’s offer shall be;

-               5MB for administrative offers;

-               15MB for the technical offers;

-               5 MB for the financial offers.

Supported formats shall include:

-               PDF formats for texts documents

-               JPEG formats for images

The tenderers shall use a compression software to reduce the size of the file to be submitted.

The period of coverage shall be for 12 MONTHS.

·         Firm phase: 12 months from 01/01/2026 to 31/12/2026 at midnight.

Subject to being rejected, each bidder must include in his/her administrative documents, a bid bond issued by a first-rate Banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 11 of the Tender File, valid for thirty (30) days beyond the date of validity of bids.

Amount of Bid bond: Five Hundred Thousand (500,000) CFA francs

The other administrative documents must imperatively be only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officers, Divisional Officers, …) in accordance with the Special Regulations of the invitation to tender. They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice.

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in Two (02) phases.

The opening of the administrative file and the technical bid shall take place on Friday, 09 May 2025 at 11:00am by the Internal Tenders Board in the conference room of the Office of the Public Independent Conciliator, North West Region, situated at Up-Station near the Court of First Instance.  

The opening of the financial bids shall take place at the end of the technical analysis and shall only concern bidders who obtained the minimum required score of 75%. The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed model submission.

        Only bidders may attend or be represented by a duly mandated person.

11.1        Eliminatory criteria

The eliminatory criteria of this tender are the following:

                             i.            False declaration or falsified documents.

                           ii.            Absence or insufficient bid bond.

                         iii.            Incomplete financial file.

                         iv.            Change of quantity or unit.

                           v.            Non-respect of 75% of essential criteria;

                         vi.            Suspension by MINMAP in 2025.

                       vii.            Delivery deadline higher than prescribed.

                     viii.            Absence or non-conformity of an administrative document that cannot be regularized within 48 hours.

                         ix.             Failure to provide a backup copy of offers on time.

                           x.            Failure to comply with the format of file.

N.B. For absence or non-conformity of an element in the administrative file, except absence of the bid bond, the bidder shall be given 48 hours to produce the valid element failure which the file shall be automatically rejected.

11.2 Essential criteria

The technical bids will be evaluated over one hundred (100) marks according to the following criteria:

Evaluation criteria and essential sub-criteria, are detailed in the Special Regulations of the tender.

The insurer to be chosen shall be the one with the best bid.

Bidders shall remain committed by their bid for ninety (90) days with effect from the date of submission of bids.

Complementary information may be obtained during working hours from the OFFICE OF THE PUBLIC INDEPENDENT CONCILIATOR, NORTH-WEST REGION (620 31 88 82).