The GOVERNOR OF THE NORTH WEST, (Delegated Contracting Authority) within the frame-work of the 2025 BIP Budget hereby launches an open national invitation to tender FOR THE CONSTRUCTION OF A FENCE AT THE REGIONAL DELEGATION FOR WOMEN’S EMPOWERMENT AND THE FAMILY FOR THE NORTH WEST

.

 100: THE CONSTRUCTION OF A FENCE ROUND MINPROFF

   The provisional amount for the whole project stands at (20,000,000) FCFA

The Job shall be executed in one phase

   Participation in this invitation to tender is open to all registered and qualified enterprises of the Republic of Cameroon, with the necessary financial capability, technical and  professional expertise in Public works (construction domain especially CIVIL ENGINEERING ) who are registered on the

COLEPS platform

This project shall be financed by BIP for MINPROFF 2025.

The tender documents are available for consultation at the North West Governor’s office during working hours. ROOM 108. TELL: 233361941/652582344 as soon as the notice is published.

It can equally be consulted online on COLEPS platform at www.marchepublic.cm

The file may be obtained from the Governor’s office room 108, tel 233361941/652582344 upon presentation of a receipt showing payment of a non-refundable sum of 34,000 FCFA payable at a public treasury representing the cost of purchasing the tender file. The original copy of this receipt shall be included in the bidder’s documents. On procuring the tender documents (DAO), bidders shall be duly registered with their full addresses indicating: P.O. Box; Fax; and Telephone numbers. It is equally possible to obtain the electronic version of the Tender file by downloading it through the above indicated address.

The submission is done electronically. The bid should be forwarded by the tenderer on the COLEPS platform or any other means of electrical communication indicated by the project owner not later than  22/05 / 2025 at 11am prompt. A backup copy of the bid registered on USB key should be forwarded in a sealed envelope with the clear and legible indication “ backup copy”, in addition to the above label, within the allocated deadline.

NB file size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer’s offer are the following;

·         5MB for the Administrative file

·         15MB for the Technical offer

·         5MB for the financial offer

The following formats are acceptable

·         PDF format for text documents

·         JPEG for images

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

NB the original of the BIDs should be presented during the online opening session.

The sealed pack (Backup copy of the bid) shall bear the following inscriptions:

<< OPEN NATIONAL INVITATION TO TENDER

No 011/ONIT/nwrtb/gov-nwr/2025 OF 29/04/2025 FOR THR

CONSTRUCTION OF A FENCE AT THE REGIONAL DELEGATION FOR WOMEN’S EMPOWERMENT AND THE FAMILY FOR THE NORTH WEST

                                           (To be opened only during bids opening session)

    The deadline for the completion of the works shall be four (04) months, with effect from the date of notification of the service order bearing information to start works.

Each bidder must include in his administrative documents, a bid bond that respects the model of this tender file, issued by a banking establishment approved by the Ministry in charge of Finance at an amount of 400,000 FCFA (FOUR HUNDRED THOUSAND FRANCE CFA). Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided. The validity period for the Bid Bond shall be 30 days.

    At the risk of being rejected, all documents shall be originals or certified true copies by the authorized issuing service or administrative authorities (Senior Divisional Officers, Divisional Officers) presented in accordance with the Special Regulations of this invitation to tender. None of these should be more than three (3) months old as from the date of submission of offers, without double certification and not falsified. These shall be separated by coloured separators from each other. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared inadmissible.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity.

The offers shall be opened at the North West Regional Tenders Board in a single phase on the 22/05/2025 at 12:00noon local time in the governor’s conference hall in the presence of bidders or their representatives who have full knowledge about the bids submitted. ONLY BIDDERS or their duly authorised representatives with a sound knowledge of their bids shall attend the bid opening session. Any bid that shall not comply with the requirements of the tender file shall be rejected.

Tender conformity shall be evaluated as per the following

A)    Eliminatory Criteria.

-          Failure to produce or replace an element of the administrative file other than the bid bond within forty eight hours in the case of absence or non-conformity of this document;

-          Deadline for delivery higher than prescribed

-          False declaration or falsified documents

-          Absence or insufficient bid bond

-          A bid with an external envelope carrying a sign or mark leading to the identification of the bidder

-          Incomplete financial file

-          Change of quantity or unit

-          Non respect of 75% of essential criteria

-          Offer above the provisional amount

-          Suspension from public contracts by MINMAP in 2024

-          Non respect of tender model

B)     Essential Criteria.

The preliminary evaluation shall be binary and based on the following essential criteria:

The contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest realistic bid and technical quality. (See article 33 of the public contracts code)

Bidders will remain committed to their bids which shall be valid for a period of ninety (90) days with effect from the deadline for the submission.

Complementary technical information may be obtained during working hours from the Governor’s office for the North West Region in Bamenda room 108, TEL: 233361941/652582344