Within the framework of the PPRD-NW/SW Budget for 2026, The Governor of the North-West Region, Delegated Contracting Authority, hereby launches a Request for Quotation for the Supply of Equipment to Mbingo Baptist Hospital, BOYO Division, North West Region.

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The work to be done consists of the supply of equipment to Mbingo Baptist Hospital.

         The estimated cost after preliminary studies is 19 996 317 (Nineteen Million Nine hundred and Ninety-Six thousand three hundred and Seventeen Francs) CFAF

          The supply is in one lot.

1.             Participation and origin

         Participation to this Request for quotation is opened under the same conditions to all Cameroonian companies and business persons that have proven experience in the field of general supplies and provided they are in compliance with the Cameroonian laws, are duly registered.

         Works which form the subject of this request for quotation shall be financed by Financing: PPRD

        NW/SW BUDGET - 2026, imputation…………………...

The tender documents are available for consultation at the North West Governor’s office during working hours. ROOM 108. TELL: 233361941/652582344 as soon as the notice is published.

         It can equally be consulted online on COLEPS platform at www.marchepublic.cm

The file may be obtained from the Governor’s office room 108, Tel 233361941/652582344 upon presentation of a receipt showing payment of a non-refundable sum of thirty Four thousand (34,000) FCFA payable at a public treasury representing the cost of purchasing the tender file. The original copy of this receipt shall be included in the bidder’s documents. On procuring the tender documents (DAO), bidders shall be duly registered with their full addresses indicating: P.O. Box; Fax; and Telephone numbers. It is equally possible to obtain the electronic version of the Tender file by downloading it through the above indicated website at www.marchepublic.cm

 The submission is done electronically. The bid should be forwarded by the tenderer on the COLEPS platform or any other means of electrical communication indicated by the project owner not later than --------/ --------/ 2026 at 11am prompt. A backup copy of the bid registered on USB key should be forwarded in a sealed envelope with the clear and legible indication “backup copy”, in addition to the above label, within the allocated deadline.

NB file size and format

For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer’s offer are the following;

•   5MB for the Administrative file

•   15MB for the Technical offer

•   5MB for the financial offer

The following formats are acceptable

•   PDF format for text documents

•   JPEG for images

The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.

NB the original of the BIDs should be presented during the online opening session.

The sealed pack (Backup copy of the bid) shall bear the following inscriptions:

<< REQUEST FOR QUOTATION N° ____/RQ/GOV-NWR/NWRTB/2026 OF ___/___ /2026

FOR THE SUPPLY OF EQUIPMENT TO MBINGO BAPTIST HOSPITAL BOYO DIVISION, NORTH WEST REGION, BY EMERGENCY PROCEDURE>>

                           “To be opened only during the bid-opening session

The maximum deadline provided by the Delegated Contracting Authority for the execution of the supply forming the subject of this Request for Quotation is Ninety (90) days.

 The bidder must include in his administrative documents, a bid bond in line with CDEC prescription that respects the model of this tender file, issued by a banking establishment approved by the Ministry in charge of Finance at an amount of 400,000 FCFA (Four Hundred Thousand CFA). Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided. The validity period for the Bid Bond shall be 30 days

      At the risk of being rejected, all documents shall be originals or certified true copies by the authorized issuing service or administrative authorities (Senior Divisional Officers, Divisional Officers) presented in accordance with the Special Regulations of this invitation to tender. None of these should be more than three (3) months old as from the date of submission of offers, without double certification and not falsified. These shall be separated by coloured separators from each other. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared inadmissible.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity.

The bids shall be opened in a single phase. Online the opening of the administrative documents, the Technical and Financial offers will take place on the __/__/2026 at 12:00 noon local time, in the conference hall of the regional Tenders’ Board, by its competent Members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

1.      Absence or non-conformity of an element in the administrative file;

2.      Deadline for delivery higher than prescribed;

3.      False declaration or falsified documents;

4.      Absence or insufficient bid bond;

5.      Incomplete financial file;

6.      Change of quantity or unit;

7.      Non respect of 75% of essential criteria;

8.      Company suspended by MINMAP in 2025;

9.      Failure to provide a backup copy of offers saved in a USB key or a CD/DVD on time;

10.  Failure to comply with the format of file type and size for online submission;

11.  Failure to present a CDEC receipt or proof of deposit of the amount of the bid bond requested into the Deposit and Guarantee Fund.

2. Essential criteria

            The evaluation of the technical offers would be based on the criteria outlined in the table below. It shall be done in the following manner positive (YES) or negative (NO).

15- Technical Evaluation.

The evaluation of these criteria would be done on a purely binary system: positive (YES) or negative (NO). Any negative response (NO) during the examination of the elimination criteria shall lead to the disqualification of the offer. Concerning the essential criteria, a minimum of six (06) on seven (07) positive responses would be needed for a bid to be retained for the financial evaluation.

16- Financial Evaluation.

 Only the prices of Bidders retained after the examination of the elimination and essential criteria shall be considered during this financial evaluation. Only the prices of the Unit Price List expressed in letters shall prevail over those in figures.

The contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest realistic bid and technical quality. (See article 33 of the public contracts code)

Bidders will remain committed to their bids which shall be valid for a period of ninety (90) days with effect from the deadline for the submission

Complementary technical information may be obtained during working hours from the Governor’s office for the North West Region in Bamenda room 108, TEL: 233361941/652582344

 NB; DATE FORMATS MAY APPEAR AS MM/DAY/YEAR, SO please check the hard copy