Within the framework of ensuring the proper functioning of the Authority’s governance structure, the North West Development Authority, (MIDENO) hereby launches a request for quotations for the replacement of the engine and servicing of the brake system of the Board Chairman’s vehicle

The replacement of the engine and servicing of the brake system

The provisional costs of the services/works involved in this service/works is Twenty-nine million (29,000,000) fcfa All Taxes Inclusive

Participation in this Invitation to tender is opened to National companies/service providers that fulfill the required criteria specified in the bidding document and have the competence and experience of not less than 3 years in the same or similar assignments

Services which form the subject of this Invitation to tender shall be financed by Functioning budget of the MIDENO for the 2025 financial year. Budget Head No: 624102

The tender file maybe consulted during working hours from 8:00 am to 4:00 pm at the MIDENO Head Office, Secretariat of the Director General, Ayaba Street, P.O. Box 442, Bamenda; Email: mideno1981@gmail.com: Tel: 237 23336161 following the publication of  this notice. 

The tender file may be obtained during working hours from 8:00 am to 4:00 pm at the MIDENO Head Office, Secretariat of the Director General, Ayaba Street, P.O. Box 442, Bamenda; Email: mideno1981@gmail.com: Tel: 237 233331661 following the publication of this notice against payment of a non-refundable sum of Forty eight thousand five hundred (48,500) fcfa and payable into Account No. 06845 97568660001- 28  in the name of “SPECIAL ACCOUNT SAC-ARMP” in any BICEC Branch in Cameroon

 Each bid drafted in English or French in (7 copies) including one (1) original and six (6) copies marked as such, should reach the MIDENO Head Office located at Ayaba Street, P.O. Box 442, Bamenda) not later than 02 DEC 2025 at 10:00 am prompt and should carry the inscription:

EQUEST FOR QUOTATIONS N°­­1310/RQ/MIDENO/MITB/13/84/2025 of ---------05 NOV 2025  FOR THE REPLACEMENT OF THE ENGINE AND SERVICING OF THE BRAKE SYSTEM OF THE BOARD CHAIRMAN’S OFFICIAL VEHICLE THROUGH EMERGENCY PROCEDURE

The maximum execution deadline provided for by the Contracting Authority shall be One (1) Month from the date of notification to start delivery 

The stamped hand endorsed bid bond according to the attached model for the sum of Five hundred and eighty thousand (580,000) fcfa  and with thirty  (30) days validity period established by an organization or financial institution approved by the Ministry in charge of Finance to issue bonds in Public Procurement and listed  in Annex 11 of the Tender Document. The said guarantee must be accompanied by a consignment receipt issued by the “Caisse Depôt et Cosignation (CDEC) in accordance with Circular letter N^o 0000019/L/MinMap of 5^th June 2024 relating to the constitution of deposits, retention, restitution and deconsignment of bonds on public contracts, in case of group bidding/joint venture the bid bond is established on behalf of the group/joint venture.

Under pain of being rejected, only originals or certified true copies by the issuing service and official or administrative authorities (Senior Divisional Officers, Divisional Officers, Bank Officials, and Taxation Officials etc.) of the administrative documents required, including the bid bond, must imperatively be produced in accordance with the Special Conditions of the invitation to tender. They must obligatorily not be older than three (3) months or must not be produced after the submission of the bids. Any bid not in conformity with the prescriptions of this notice and tender file shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Ministry in charge of Finance or the non-respect of the models of the tender file documents shall lead to a pure and simple rejection of the bid without any appeal being entertained.

The opening of the administrative documents, technical and financial bids are scheduled on the 02/11/2025 at 11: 00 am prompt  local time by the Internal Tenders Board of MIDENO in the MIDENO Conference Room at the Project management Office. Only bidders may attend or duly represented by a person of their choice

The bids shall be evaluated according to the following principles:

A. Eliminatory Criteria

·   Non Conformity to technical specifications and standards (prospectuses, photos etc.)                                                               

·   Absence or insufficient Bid Bond of the specified amount

·   Absence of the receipt from CDEC

·   Late submission of bids

·   False declarations or forged documents      

·   Under exclusion sanctions from the Authority in Charge of the Regulation of Public Contracts  

·   Associated directly or indirectly with the conception, preparation of technical specifications and other documents concerned with this tender 

·   Non-respect of 80% of the essential criteria                                                                                                                                                   

B. Essential Criteria

Evaluation shall be done using the binary method. The supplier shall be selected by the Least Cost selection method after evaluating the technical capacity (Bidder must fulfill 100% of the eliminatory criteria and must score at least 80 out of the 100 points previewed for the technical evaluation) and financial capacity of the bidder and that the supply he/she is proposing is in conformity with the technical specifications of the supply in the Tender document and in accordance with the procedures described in this tender file

Bidders will remain committed to their bids for Thirty (30) days from the deadline set for the submission of tenders

Complementary information can be obtained during working hours from the secretariat of the Director General, MIDENO, P.O. Box 442, Bamenda: Email: mideno1981@gmail.com: Tel: 237 233 361 378