1. The Government of Cameroon has received funding from the World Bank to finance the cost of the Local Governance and Resilient Communities Project (PROLOG). As part of its implementation, PROLOG has signed an agreement with TIKO COUNCIL (PROLOG COMMUNITY INVESTMENT SUPPORT GRANT AGREEMENT - TIKO COUNCIL, FAKO DIVISION, SOUTHWEST REGION) to build community infrastructure.
2. As part of the agreement, financing for the supply of basic medical equipment to the newly constructed integrated Health Center in Ombe Native, Tiko Council, Fako Division, South-West Region, for a completion period of sixty (60) calendar days
1. The Mayor of TIKO Council now invites quotations from suppliers for the Goods “and the described in Annex 1: Purchaser’s
2. The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in the attachment to the Requirements, attached to this RFQ.
Fraud and Corruption
3. Contract Conditions (Attachment A).
4. In further pursuance of this policy, Suppliers shall permit and shall cause their agents (where declared or not), subcontractors, subconsultants, service providers, suppliers, and personnel, to permit the Bank to inspect all accounts, records and other documents relating to the RFQ and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank.
Eligible Suppliers
5. In case the Supplier is a joint venture (JV), all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Request for Quotations process and, in the event the JV is awarded the Contract, during contract execution.
6. A Supplier may have the nationality of any country, subject to the restrictions pursuant to para. 9 and 10 hereinafter. A Supplier shall be deemed to have the nationality of a country if the Supplier is constituted, incorporated or registered in, and operates in conformity with, the provisions of the laws of that country, as evidenced by its articles of incorporation (or equivalent documents of constitution or association) and its registration documents, as the case may be. This criterion also shall apply to the determination of the nationality of proposed subcontractors or subconsultants for any part of the Contract including Related Services.
7. Firms and individuals may be ineligible if so indicated in para. 10 below and:
(a) as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the supply of Goods or the contracting of works or services required; or
(b) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s country prohibits any import of Goods or contracting of works or services from that country, or any payments to any country, person, or entity in that country.
8. In reference to paras. 6 and 8, for the information of suppliers, at the present time firms, goods and services from the following countries are excluded from this procurement process:
(a) Under para. 6 and 9 (a): [insert a list of the countries following approval by the Bank to apply the restriction or state “none”].
(b) Under para. 6 and 9 (b): [insert a list of the countries following approval by the Bank to apply the restriction or state “none”]
9. A Supplier that has been sanctioned by the Bank, pursuant to the Bank’s Anti-Corruption Guidelines, in accordance with its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework as described in the attachment to the Contract Conditions (Attachment A) paragraph 2.2 d., shall be ineligible to submit Quotations or be awarded or otherwise benefit from a Bank-financed contract, financially or otherwise, during such period of time as the Bank shall have determined. A list of debarred firms and individuals is available on the Bank’s external website: http://www.worldbank.org/debarr.
10. Suppliers that are state-owned enterprises or institutions in the Purchaser’s country may be eligible to compete and be awarded a Contract(s) only if they can establish, in a manner acceptable to the Bank, that they:
(a) are legally and financially autonomous;
(b) operate under commercial law; and
(c) are not under supervision of the Purchaser.
11. A Supplier shall not have a conflict of interest. Any Supplier found to have a conflict of interest shall be disqualified. A Supplier may be considered to have a conflict of interest for the purpose of this Request for Quotations process, if the Supplier:
(a) directly or indirectly controls, is controlled by or is under common control with another Supplier that submitted a Quotation;
(b) receives or has received any direct or indirect subsidy from another Supplier that submitted a Quotation;
(c) has the same legal representative as another Supplier that submitted a Quotation;
(d) has a relationship with another Supplier that submitted a Quotation, directly or through common third parties, that puts it in a position to influence the Quotation of another Supplier, or influence the decisions of the Purchaser regarding this Request for Quotations process; or
(e) or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the Goods, or Related Services, that are the subject of the Request for Quotations process; or
(f) or any of its affiliates has been hired (or is proposed to be hired) by the Purchaser or Borrower for implementing the Contract; or
(g) would be providing Goods, works, or non-consulting services resulting from, or directly related to consulting services for the preparation or implementation of the project specified in this Request for Quotations, that it provided or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm; or
(h) has a close business or family relationship with a professional staff of the Borrower (or of the project implementing agency, or of a recipient of a part of the loan) who: (i) are directly or indirectly involved in the preparation of the Request for Quotations or specifications and/or the evaluation of Quotations, of the subject Contract; or (ii) would be involved in the implementation or supervision of such Contract unless the conflict stemming from such relationship has been resolved in a manner acceptable to the Bank throughout the Request for Quotations process and execution of the Contract.
Manufacturer’s Authorization
12. A Supplier that does not manufacture or produce the Goods it offers to supply shall submit a Manufacturer’s Authorization using the form included to this RFQ to demonstrate that it has been duly authorized by the manufacturer or producer of the Goods to supply these Goods in the Purchaser’s Country.
1. Prices shall be quoted in the following manner:
the price of the Goods, quoted FCA [named place e.g. terminal in the Supplier’s country]
2. The Supplier may quote its price in a foreign currency of its choice in addition to the currency of the Purchaser’s Country (CFA Francs xaf).
Other: The Service Provider shall also produce an administrative file consisting of original documents or copies certified true by the issuing departments and consisting of the following valid items: (i) Trade Register; (ii) Certificate of tax compliance, (iii) Location plan signed on honor indicating the council of the tenderer; (iv) Certificate of non-bankruptcy; (v) Certificate of non-exclusion from public contracts; (vi) Tender certificate issued by the CNPS; (vii) Tax registration certificate; (viii) Bank domiciliation certificate; (ix) Site visit certificate and report signed on honor by the tenderer.
Note: It should be noted that the administrative documents mentioned above must be less than three (03) months old and be produced in originals or certified copies by the competent issuing authority. The absence of all or some of the above documents will not result in the rejection of the tender at the time of evaluation. However, they will be required when the Contract is awarded.
In addition, bidders will be given 48 hours in which to compete.
Clarifications
3. Any clarification request regarding this RFQ may be sent in writing to:
Attention of: The Mayor of TIKO Council
Administration: TIKO Council
Town: TIKO
PO. Box: 60
Country: Cameroon
Cell phone: 651711638
Mail : mbollondedi@yahoo.com copy to leotabeako@minddevel.gov.cm, e.abdoul2025@minddevel.gov.cm.
The Purchaser will forward copies of its response to all Suppliers including a description of the inquiry but without identifying its source.
1. Quotations shall be submitted in the form attached at Annex, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version), to the above address, in a sealed envelope marked:
“Request for Quotations N°001/ MAYOR/TC/TCITB/GoC-PROLOG Budget 2025 OF 06/102025 for the supply of basic medical equipment to the newly constructed integrated Health Center in Ombe Native, Tiko Council, Fako Division, South-West Region.
NOT TO BE OPENED UNTIL THE COUNTING SESSION”
2. Quotations are to be submitted in the form attached at Annex 2.
3. The deadline for submission of Quotations is 04/11/2025 at 10 am
4. The address for submission of Quotations is:
Attention of: The Mayor of TIKO Council
Administration: TIKO Council
Town: TIKO
PO. Box: 60
Country: Cameroon
Cell phone: 651711638
Mail : mbollondedi@yahoo.com copy to leotabeako@minddevel.gov.cm, e.abdoul2025@minddevel.gov.cm.
1. Quotations will be opened by the Purchaser’s representatives immediately after the deadline for the submission of Quotations, 04/11/2025 at 11 am .
1. Quotations will be evaluated to ensure compliance with the Technical Specifications, Delivery and Completion Schedules and any other requirements of the RFQ.
TENDER EVALUATION GRID
|
No |
Designation |
BINARY NOTATION |
|
1 |
Presentation of the Offer |
|
|
Compliance with the order prescribed in the RFQ and dividers |
Yes/No |
|
|
Legibility and pagination |
Yes/No |
|
|
2 |
Experience of the bidder |
|
|
Two references in the execution of supply contracts |
Yes/No |
|
|
One reference similar to the mission |
Yes/No |
|
|
3 |
Staff quality |
|
|
a) Expert Incharge of Supplies |
|
|
|
At least HND in the medical field (copy of the diploma) |
Yes/No |
|
|
Curriculum Vitae of the Mission Manager, dated and signed |
Yes/No |
|
|
At least 3 years’ experience in similar job |
Yes/No |
|
|
4 |
Special technical specifications, initialed on each page, dated, and signed on the last page |
Yes/No |
|
5 |
Environmental and social clauses, initialed on each page, dated, and signed on the last page |
Yes/No |
|
6 |
Special Administrative Conditions initialed on each page, dated, and signed on the last page |
Yes/No |
|
|
Total of “Yes” |
….. /10 |
Note: Only tenders with a total of 07 “Yes” votes out of 10 will be admitted to the next stage of the procedure.
2. The lowest evaluated price will be determined after correcting any arithmetic errors and other specified adjustments, if any.
3. “Quotation will be evaluated for the whole lot/package under this RFQ. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. An item not listed in the Price Schedule shall be assumed not included in the Quotation, and provided that the Quotation is substantially responsive, the average of the item price as quoted by substantially responsive Suppliers will be added to the Quoted Price and the equivalent total price of the Quotation so determined will be used for price comparison.”]
4. For evaluation and comparison purposes, the currency(ies) of the Quotations shall be converted into a single currency. The currency that shall be used for comparison purposes to convert at the selling exchange rate offered prices expressed in various currencies into a single currency is: CFA FRANCS (XAF). The source of exchange rate shall be: Banque des Etats de l'Afrique Centrale (BEAC). The date for the exchange rate shall be: twenty-eight (28) days before the tender submission date
1. The Contract will be awarded to the Supplier/s who:
(a) is eligible and offers eligible Goods;
(b) offers the lowest evaluated price/s,
(c) technically compliant quotation, and
(d) guarantees delivery, in accordance with the delivery period/s.
2. The Purchaser shall invite by the quickest means [e.g. e-mail] the successful Supplier/s for any discussion/ negotiation that may be needed to conclude the contract or otherwise for contract signature.
3. The Purchaser shall communicate by the quickest means with the other Suppliers on its contract award decision. An unsuccessful supplier may request clarifications as to why its quotation was not determined to be successful. The Purchaser will address this request within a reasonable time.
28. The Purchaser shall publish a contract award notice on its website with free access, if available, or in a newspaper of national circulation or UNDB online, within 15 days after award of contract. The information shall include the name of the successful Supplier, the Contract Price, the Contract duration, summary of its scope and the names of the Suppliers and their quoted and evaluated prices.
On behalf of the Purchaser:
1. The quotations shall be valid until ninety (90) days after opening the tenders.