Within the framework of 2025 Public Investment Budget, the Lord Mayor of Bamenda III Council, Contracting Authority on behalf of Project Owner hereby launches a Request for Quotation for the FOR THE SUPPLY OF EQUIPMENTS FOR THE YOUTH CENTER OF NKWEN IN BAMENDA III SUB-DIVISION IN MEZAM DIVISION IN THE NORTH-WEST REGION

Work to be done consists of supply of:

The estimated cost is as below

The supply is in a single lot as indicated below

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon and must have registered on the COLEPS System (having a certificate

          This project shall be financed by the 2025 Public Investment Budget of the Ministry of Youth Affairs and Civic Education with budget heads N⁰ _______________________________

The file may be consulted online in the MINMAP/COLEPS platform www.publiccontracts.com or ARMP website, as soon as this notice is published.

The file will be obtained online in the MINMAP/COLEPS platform www.publiccontracts.com as soon as this tender notice is published against payment of a non-refundable sum of 20,000 CFA francs (Twenty Thousand francs cfa), payable at the Bamenda III Council Municipal Treasury, representing the cost of purchasing the tender file.

Each offer drafted in English or French with a backup copy in a USB Flash be submitted online in the MINMAP/COLEPS platform www.publiccontracts.com not later than 03/06/2025 at 10 AM local time. The backup copy shall be submitted in a USB Flash at the Bamenda III Council (SIGAMP Office) not later than the date and time stipulated above

The dead line of execution is Sixty (60) days from the date of notification for this Jobbing Order to begin.

Each bidder must include in his administrative documents, a bid bond in line with the prescription of Caisse des Depots et Consignations (CDEC) approved by the Ministry in charge of finance and whose list is found in this Consultation File, of an amount of 200,000 Francs CFA (Two Hundred Thousand francs CFA) and valid for thirty (30) days beyond the date of validity of bids.

       NB: The system will reject any bid submitted after the stipulated time above.

 Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required Administrative documents will be imperatively produced in original or in certified true copies by the issuing service, in conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the lunching of the tender

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place online in the MINMAP/COLEPS platform www.publiccontracts.com on the 03/06/2025 at 11 AM local time, at the Conference Hall of the Bamenda III Council at Bamenda, by the Bamenda III Tenders Board. Only bidders may attend or be represented by duly mandated persons of their choice

The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed model submission.

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

1.    -Deadline for delivery higher than prescribed;

2.    -False declaration or falsified documents;

3.    Absence of or insufficient bid bond;

4.    -A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;

5.    -Incomplete financial file;

6.    Omission of a unit price in the financial bid;

7.    -Change of quantity or unit;

8.    - Non respect of (75%) of essential criteria

During the opening session of the bids if a document of the administrative bid is absent or noncompliant, the bidder will be given forty-eight (48) hours to produce or replace the said document else it will be eliminated during the evaluation of the bids. No such document will be accepted after this deadline.

2. Essential criteria

1-     General presentation of the tender files;

2-      Financial capacity;

3-     References of the company in similar achievements;

4-     Catalogue of equipment in colour including specifications and references;

5-     Draft jobbing odder duly filled initialed in all pages signed and dated on the last page.

This evaluation will be done in a positive (yes) or negative (no) with an acceptable minimum of 75% of the essential criteria taken into account.

The Contract will be awarded to the bidder who would have proposed the offer with the lowest feasible amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the panelised/eliminatory criteria and at least 75% of the essential criteria

The bidder is bound by his bid for a period of sixty (60) days with effect from the deadline fixed for the submission of the bids.

Additional information in relation to technical details can be obtained at the office of the contracting authority, notably The Mayor of Bamenda III Council office situated at Mile IV Nkwen and on www.publiccontracts.cm (COLEPS).